DAY-TO-DAY RESPONSIBILITIES FOR CLUBS

To ensure the smooth and compliant operation of a hockey club, a range of activities need to be done including the following:

1. Provide leadership to the Club

·         Set the current and future direction for the Club (e.g., is the Club planning on growing, staying the same size, changing to focus more on juniors, seniors, indoor, etc.).

·         Provide a central point of contact for HACT (within the broader framework for Club communications with HACT).

·         Represent the Club with HACT.

·         Chair regular meetings that focus on the operations of the Club.

2. Provide governance of the Club

·         Liaise with HACT to understand changes to the governance framework of the Club.

·         Chair regular meetings that focus on the governance of the Club.

·         Ensure compliance with WWVP legislation and any other legislated requirements

3.      Manage participation in HACT competitions (nominations, etc)

·         Accept fees from players (or parents)

·         Bank fees

·         Pay HACT fees

4. Coaching and Team Management:

·         Organise and conduct training sessions, ensuring the safety and well-being of all participants, particularly children and vulnerable persons.

·         Communicate with players, parents, and other stakeholders to keep them informed about schedules, events, and any changes.

·         Monitor and support the personal development of players, providing feedback and guidance as needed.

·         Recruit and support coaches with technical matters and team coaching

·         Recruit and support managers with revSPORT and player management

5. Game and Event Preparation:

·         Prepare and manage logistics for matches and events, including player coordination, equipment management, and venue setup.

·         Ensure compliance with Hockey ACT’s competition regulations and safety protocols during training sessions, games, and events.

·         Supervise junior competitions, ensuring that all team members, officials, and volunteers are fulfilling their roles in accordance with club policies.

6. Record-Keeping and Reporting:

·         Maintain detailed records of team activities, including training attendance, match results, and player development.

·         Maintain detailed records of Club meetings.

·         Report any incidents or breaches of club policies, particularly those related to vulnerable persons, to the club committee in a timely manner.

·         Maintain records of communications with HACT

7. Communication and Stakeholder Engagement:

·         Facilitate communication between the club, players, parents, and the broader community to promote transparency and engagement.

·         Communicate with HACT about complaints, financial matters, player development matters, and other matters as they arise

·         Represent the club at external meetings, events, and community activities to build relationships with local organisations and stakeholders.

8. Facilities and Equipment Management:

·         Oversee the maintenance and proper use of club facilities and equipment, ensuring they are safe, clean, and available for all scheduled activities.

·         Report any facility or equipment issues to the relevant parties for repair or replacement.